Efficient Project Requirement Management: Writing PRD With ChatGPT AI

Laura Angelica updated on 2024-06-06 13:49:54

Project requirement management is the foundation for building a successful product. It's a way to identify and control the requirements of a project from beginning to end. Without it, the chances of project failure increase, and no one wants that.

A product requirement document (PRD) in product management outlines the product requirements, features, and functionalities. To ensure the creation of a well-defined PRD, teams can turn to AI tools like ChatGPT. Teams can use ChatGPT to analyze data and produce PRDs in a way that sounds like a human wrote them. So, let's dive into how ChatGPT can revolutionize your PRD writing process.

chatgpt new chat conversation

Part 1. What Is PRD in Product Management?

Before starting a project, it's essential to identify what it needs to achieve. It is where project requirement management comes in. There are three categories of project requirements: business, solution, and stakeholder requirements. Once established, the project requirement management process can begin.

  • Elicit project requirements. It involves gathering requirements from stakeholders like customers, users, and team members.
  • Document and understand project requirements. Record and review them to ensure they are complete and understandable. You can often use a product specification sheet template.
  • Communicate project requirements.It can involve meetings, emails, or other forms of communication. Share any changes as the project progresses.
  • Track project requirements.Requirements can change throughout the project. So check and update them to ensure that they remain relevant and achievable.
  • Manage requirements during project execution.Make sure that the project meets the deadline and budget. It involves communicating with stakeholders to ensure the project reflects their needs and expectations.

Understanding PRD in Product Management

Before you learn how to write a product requirements document, it's essential to understand what this document means. At its core, a PRD serves as a communication tool between the development and testing teams to define product capabilities. In other words, a PRD is a blueprint that outlines the purpose and functionality of the product.

Writing a PRD also requires familiarity with what it should contain. It's not a simple document that lists the features and functionalities of a product. So, take a closer look and ensure your project is on track.

  • Product Overview. Include an overview of the product, its purpose, and the problem it aims to solve.
  • Product Features. It includes the functionality and any other requirements.
  • User Stories. It outlines the user's goal, actions, and how the product helps them achieve their goal.
  • Acceptance Criteria. This section outlines the criteria for acceptance of the product. It includes specific tests or performance requirements that the product must meet.
  • Constraints and Assumptions. Lists down limitations on the product's development. It also includes any assumptions made during the process.
  • UX Flow and Design. The visual representation of the user experience and design elements of the product.

prd outline sample  


The sections of the product requirement document sample may vary. But, adding these parts to the PRD written by the product manager helps ensure that it has all the details.

Part 2. Understanding the Challenges of PRD Writing

PRD in product management guides the team throughout the product development cycle. But, writing a PRD can be a challenging task for product managers. Let's look at common difficulties they face and how it affects project success.

  • Lack of clarity. Product managers often struggle to translate user needs into clear and concise requirements. This results in ambiguous requirements, leading to misunderstandings among the team members.
  • Balance stakeholder requirements. Product managers must balance the needs of various stakeholders. It can be a difficult task, especially if they have conflicting demands.
  • Incomplete or inaccurate data. It can lead to faulty assumptions and poor decision-making. Such can also result in wasted resources and delays in the development process.

 professionals discussing

An incomplete or inaccurate PRD can have a significant impact on project success. It can lead to scope creep, missed deadlines, and cost overruns. The development team may create the wrong product or a product that doesn't meet the user's needs. It is crucial to have a well-defined process for writing a PRD to address these challenges. Product managers should involve stakeholders, gather feedback, and prioritize requirements.

Part 3. Leveraging ChatGPT for Writing PRD in Project Requirement Management

ChatGPT is an AI-powered writing tool that uses advanced natural language processing algorithms. It can assist product managers in generating a product requirement document sample. This AI tool can help guide you through the writing process and provide suggestions for improvement. It can even create a product specification sheet template that meets your needs. By having human-like conversations with ChatGPT, you can better communicate your ideas.

Benefits of Using ChatGPT for PRD Writing

Enjoy these benefits when writing a product requirement document sample with this AI.

  • Speed. ChatGPT can generate content faster than humans can. Product managers can provide ChatGPT with their data then this AI tool can write a PRD in minutes.
  • Consistency. ChatGPT can maintain a consistent writing style throughout the entire PRD. It ensures that the document is easy to follow.
  • Extract valuable insights. The AI gives answers based on the context of your prompts. It helps you to gain a better understanding of your data and make more informed decisions. ChatGPT can suggest more requirements you may not have included.

How To Write a Product Requirements Document in ChatGPT

If you want to learn more about how to use ChatGPT for your PRD writing needs, keep reading. Below is a step-by-step guide on how to write a product requirements document using it.

Step 1: Give crucial information about your product. It includes the product's purpose, target audience, and specific features or requirements.

Example prompt:

Product name: FitTrack

Purpose: A fitness tracking app that helps users keep track of their workout progress, set goals, and get personalized recommendations based on their fitness level.

Target market: Health and fitness enthusiasts, particularly those who prefer to exercise at home.

Key features: It has customizable workout plans, progress tracking, and integration with fitness wearables.

Requirements: The app should be available on iOS and Android platforms and be user-friendly with an intuitive interface. It should allow for easy customization of workouts and goals. The app should also be compatible with popular fitness wearables. chatgpt product data prompt for prd

Step 2: Use ChatGPT to help analyze the data. Enter a prompt to ask the AI tool to generate a product requirement document sample.

Example prompt:

Please create a product requirement document sample using the information I provided.

enter prd format prompt in chatgpt

Step 3: Use ChatGPT to suggest more ideas. Refine your language to ensure the document is clear and concise.

Example prompt:

What are some ways I can make my PRD more comprehensive?

chatgpt generated answer to a prompt

Step 4: Review the completed document and make any necessary revisions before sharing it with stakeholders.

Part 4. Collaborative PRD Writing With Wondershare Mockitt

Mockitt is a collaborative prototyping tool that can help you bring your design ideas to life. With Mockitt, you can create interactive prototypes for your websites and mobile apps in just a few clicks. The interface is intuitive and straightforward, making it accessible to users of all levels of expertise.

And if you're wondering how to write a PRD in product management, Mockitt AI Assistant can help. It offers a guided approach to help you through each step of the process. With pre-generated prompts and templates, you can create prototypes fast. mockitt create prototype interface

 Key Features:

If you're working on a product requirement document sample, these features will come in handy for you and your team.

  • One-click sharing. You can share your designs and prototypes with anyone via a shareable link.
  • Online comments. Collaborators can leave comments on the designs, making it easy to implement feedback.
  • Offline demo. You can download your designs as PNG, APK, and HTML files.
  • Real-time collaboration. Your team members can work on the same design and prototype project simultaneously. Sync any changes made across all devices.
  • Developers' inspection. Developers can inspect design files and turn pixels into code. It makes it easier to translate designs into functional code.

How To Write a PRD and Create a Prototype in Mockitt

Learn how to use Mockitt to make prototypes and visualize your PRD.

Step 1: Visit the official website of Wondershare Mockitt, then click Get Started For Free. Make sure to sign in or sign up for an account.

Step 2: Click + Create in the upper right-side navigation pane, then select Prototype.

Alternatively, click Community in the left-side navigation pane. Next, enter what you need in the search box and select a template from the results. mockitt workspace select prototype

Step 3: Customize the Prototype based on the PRD.


Click AI Assistant in the upper navigation pane. Select the user agreement checkbox, then click Try Now. Enter your prompt in the text field, then click Send.

mockitt ai assistant dialogue box

Mockitt's AI Assistant helps streamline the process of creating prototypes and designs. It's just like having your assistant at your fingertips. With pre-defined prompts, you can easily use this tool to guide you through creating a prototype or designing a product.

The AI Assistant is intuitive and easy to use, and it can help you save time and increase your productivity. However, it's important to note that free users are limited to 30 chats with the AI Assistant. If you need to use it more frequently, you need to upgrade to a paid plan to enjoy unlimited chats.


ChatGPT and Mockitt can help streamline the PRD writing process. They allow teams to focus on executing projects that meet their customers' needs. With Mockitt's built-in AI assistant and collaborative prototyping capabilities, you can create PRDs and bring ideas to life visually.

Product managers and teams should leverage these tools for more productive work. Incorporating AI and collaborative tools in PRD writing is a valuable way to ensure project success. Mockitt provides an all-in-one solution to help you achieve it.